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Regardless of your company’s size, it is important to keep your expenses in check. The bigger the organisation, however, the less productive and more energy consuming it is to keep an eye on every single cost. It can be even problematic when it comes to such a seemingly insignificant aspect as print. Just ask yourself – do you really know how much you spend on scanning, printing and copying every day, week, month or year?
Can’t estimate your printing costs? Don’t worry – you’re far from alone! Even in these high-tech days, a significant majority of companies still finds it difficult to get a fact-based hook on their real expenses. Are you unaware of which employees can access your infrastructure as well, and how often they do so? This can also be a serious obstacle to lowering your printing budget. Security print solutions offer you the insight you need to make decisions based on facts, not feelings. They let you monitor individual employees’ printing behaviour, assign user access rights, and optimise your printing infrastructure to suit your organisation’s unique needs.
Secure printing provides you with the data you need to control and optimise your entire printing environment. It lets you stay one major step ahead of the competition by deploying a solution designed to help you solve problems while saving you time, costs and effort at the same time.
Security print solutions are easy to put in place – the interface is clear and easy to learn, so you don’t need to hire technicians. The software can provide you with complex data surrounding the printing habits of your team, limit users’ access to certain functions, and is designed to be incredibly user-friendly.
Want the ultimate in digital print production performance? You just found it. Konica Minolta’s Production Printing and Office hardware are industry benchmarks, with devices offering revolutionary colour image quality, ultra-high-speed black-and-white output, pro-quality inline finishing options to meet your complex job specifications, and more. Regardless of the size or area of specialisation of your company, our print hardware lets you build up your printing infrastructure, manage digital content, put in place state-of-the-art measuring instruments, and explore other solutions designed to change your workflow beyond recognition.
YSoft SafeQ is a server-based print management solution featuring an advanced set of innovative functionalities designed to give you control over your print environment, make fact-based decisions, lower your printing budget and minimise your impact on the natural environment. With YSoft SafeQ, you can make your printing more cost-effective and secure. This solution lets you assign access rights, keep an eye on your staff’s printing behaviour, and reduce the risk of unauthorised staff accessing confidential data.
Our experienced, knowledgeable specialist staff will answer any questions you may have, and show you how to operate your product. Our services function for your benefit, within a support system designed to ensure you and your company benefit fully from the solutions. We offer a range of different services, including optimised print services to combine your consulting; hardware and software implementation; workflow management to lower your document spending; and smart security services, to keep your business safe.
Deploying security print solutions lets you optimise your printing environment. You can simplify your workflow and find out which of your MFPs are being used most often – giving you a far clearer picture of your company's needs. With secure printing, you can instantaneously reduce costs by requiring users to identify themselves whenever they want to print, scan or copy a document.
You can decide to offer your clients a paid printing service (making it quick and easy to track their actions and calculate exact costs), use ID cards or PIN codes to ensure customers are solvent, monitor the print habits of your employees, and generate ready-made, adjustable and clear reports covering all your MFP operations. You can also employ comprehensive accounting to take note of any printing and copying performed on a particular project, summarise the cost quickly and easily, and factor this into the project.
You can even cut your costs further still by using reports clearly showing the influence of limited printing on the natural environment to encourage employees not to print documents unnecessarily. With Konica Minolta, you can make your printing more secure, simpler – and more advanced – than ever before.
Better document security
Data-based print audit
Lower infrastructure costs
No print drivers needed
We will be more than happy to discuss your individual needs, and show you how secure printing could be meeting them. We can help you design your SafeQ architecture, support you during installation, and provide your administrators with the appropriate training. Just click on Contact us, and one of our team of specialists will be in touch!
In little more than 13 years, this educational institution, which was founded in 2001 as the small but promising Budapest College of Communication, has grown into the biggest private university in Hungary. It is today attended by more than 8,000 students, has an educational staff of 340 lecturers and 8 departments. Obviously, such a highly dynamic institution needs to be up-to-date not only with regard to the education it offers but also in the services it provides beyond its curriculum. To ensure this, BKF decided to modernise its rather haphazard installation of output systems from various suppliers, streamlining the entire installation to integrated and comprehensive printing facilities.
Modern, dynamic, fast growing
Founded in 2001 with just 3 departments (Communication, Business Communication and Marketing Communication), the BKF University of Applied Sciences has since evolved into an essential member of the Hungarian higher education scene. With a constantly growing number of students, education venues and campuses, and a diverse range of programmes, today BKF is the biggest private university in Hungary, represented in two cities, Budapest and Hódmezővásárhely, and accommodating a massive learner community of 8,000 students.
BKF offers a complex educational programme at two vocational grammar schools, various higher-level vocational trainings, master degree programmes and post-graduate specialist training programmes built on the bachelor programmes in the fields of communication, business, tourism and arts.
Haphazard compilation of devices
Typical for most fast-growing organisations, BKF had extended its printer fleet as and when necessary. Eventually, this haphazard collection of output devices included around 90 desktop printers, mostly laser but even some inkjet units among them; 24 multifunctional copier/printers, some faxes and scanners, and even an analogue copier. Almost logically, all of these devices came from various different suppliers.
This unstructured setup caused considerable problems, for example alone with the stocking of the numerous consumables for the different brands. The man-hours and ensuing costs required in the IT department were enormous. Despite the print quality, which was lacking in many cases, the print costs were extensive, largely due to a lot of unnecessary printing. All in all, a very costly and ineffective situation that urgently needed to change.
Streamlined printing in a centrally managed MFP fleet
BKF enlisted the help of Konica Minolta to centralise most printing activities. The first step was a comprehensive analysis of the university’s entire print facilities. The Konica Minolta professionals checked all output devices, assessing their quality, cost per print and location in the buildings. The eventual optimisation concept proposed savings of around 40% in print costs. This was achieved by eliminating almost all desktop printers and by establishing a comprehensive document accounting system (YSoft) that integrates all multifunctional output systems, also covering the existing devices from competitors.
The comprehensive solution included the installation of various productive and highly efficient Konica Minolta multifunctionals, 21 monochrome and colour devices ranging from bizhub 222, bizhub 282 and 362 to bizhub C280.
The private university was profoundly impressed with the performance of their chosen business partner:
“Konica Minolta committed itself from the first moment throughout the entire assessment phase to facilitate a fast and complete installation of our new solution. They looked at our institution as a whole and offered a comprehensive one-stop solution including the best-suited hard- and software.”
Other points that particularly satisfy BKF and the users include the intuitive and unified user interface on the bizhub systems, the excellent output quality, easy IT administration that considerably relieves the university’s IT department, and the fact that the Konica Minolta technical service operates on a 24-hour basis, which makes it available around the clock!
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