User and Cost Management

Automatic usage analysis and advanced cost accounting

Discover a modern printing environment tailored to your needs

There are many differences between small businesses, medium-sized companies and international enterprises.

Each has its own management styles, needs, clientele and goals. No matter what organisation you represent, Konica Minolta offers you a user & cost management solution that will meet your requirements. This scalable software will fulfil your actual needs, even when these change as your company develops.



User and cost management

Centralised enterprise user & cost management drastically reduces your spend on print services – often by as much as 30%. You can use this monitoring solution to enjoy a cost-effective and modern printing environment. No need for major investments in your printing infrastructure: the software supports Konica Minolta multifunctional printers, and small office printers. It all adds up simple, effective control over all your devices – whether you’re a small business with a handful of MFPs, or an international enterprise with offices around the world.

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Konica Minolta Printing Hardware

Want the ultimate in digital print production performance? You just found it. Konica Minolta’s Production Printing and Office hardware are industry benchmarks, with devices offering revolutionary colour image quality, ultra-high-speed black-and-white output, pro-quality inline finishing options to meet your complex job specifications, and more. Regardless of the size or area of specialisation of your company, our print hardware lets you build up your printing infrastructure, manage digital content, put in place state-of-the-art measuring instruments, and explore other solutions designed to change your workflow beyond recognition.

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YSoft SafeQ Print Management

YSoft SafeQ is an enterprise print management solution designed to let you take control of all your printing habits and data to make fact-based decision about the printing environment and infrastructure in your organization. Use this tool to your benefit to reduce print, copy and scan costs. YSoft SafeQ records all the multifunctional printer activities, regardless of their location – all for your peace of mind, increased safety and productivity.

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Always at your Service

Our experienced, knowledgeable specialist staff will answer any questions you may have, and show you how to operate your product. Our services function for your benefit, within a support system designed to ensure you and your company benefit fully from the solutions. We offer a range of different services, including optimised print services to combine your consulting; hardware and software implementation; workflow management to lower your document spending; and smart security services, to keep your business safe.

Deploy YSoft enterprise print management and take a step ahead. Help to introduce modern printing environment that is flexible, cost-effective and secure. This tool for user & cost management will transform the way you control your printing infrastructure. Take control over the budget while tracking all of the scan, print and copy costs per user, per device or per office. Spot the problematic printing behaviours and adjust your policy accordingly. In this centralised print environment, a server application can be connected to all your networked devices and the corporate directory. This allows you to define governance policies and introduce workflows which are significantly more efficient.

With this monitoring solution, you can keep your finger on the pulse even if you organisation carries numerous projects for many clients. You can allocate a billing code to each of them and assign costs to the respective projects. This way, it is much easier to charge your customer with the exact printing costs, instead of covering them over and over again. Analyse clear graphs and management reports to get fast and comprehensive overviews. For increased clarity and efficiency, you can also create your own, customized reports. 

YSoft SafeQ is an effective, flexible and comprehensive tool for user & cost management that will provide your with all the functionalities needed to streamline your workflow, save money and benefit from more transparent cost reporting.



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Advanced cost accounting

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Automatic usage analysis

Manage all your campaigns in one portal

Centrally managed

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Fast and clear cost overviews

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Increased security

HGO Portugal Optimized Print Service Success Story

Located on the south of Tejo River, Portugal, Garcia de Horta has been the most important hospital. In addition to all the technology that is integrated, Garcia de Horta also has other technologies that help in the daily management of the hospital. Facing the challenge to monitor the printing part, the technological platform implemented by Konica Minolta, now allows to know in real time all the costs associated with printing services.

NAVIGATOR Portugal Optimized Print Services Success Story

The company Navigator is a reference in the production of pulp and paper spread over several countries. Facing a dispersion of the organisation led to a number of management challenges, particularly in the printing fleet. Looking for a technical solution to standardise the fleet and the printing services, Konica Minolta provided a unique solution for the printing fleet, where the company has now the full visibility of the costs related to printing and to the confidentiality of data.

Customise your user & cost management solution to fully benefit from all of the functionalities that it offers. Not sure how to do that? Contact us for more information and our experienced specialists will gladly respond to all of your questions.