Project management: deliver better project outcomes

Effective resource management drives project success

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Help your project teams get more done, together

Delivering a successful project that meets stakeholder expectations depends on having all your ducks in a row. As the project manager, you must ensure you have the right resources on the team, and that everyone's aligned with the project scope and goals. You have to make sure team members:

  • Have access to the information they need
  • Can collaborate effectively and efficiently
  • Are completing their assigned tasks in line with the project schedule

But without a project management tool or software solution, you could find yourself struggling with managing all the resources and keeping the project on track. The more complex the project, the more the challenges build up if team members are:

  • Exchanging multiple versions of files using email
  • Having side discussions that the rest of the team isn't party to
  • Making decisions that involve lengthy email chains

Efficiently managing a project and completing it on time and to budget is a collaborative effort that requires constant, effective communication — which is where a project management software solution comes into its own.


Modernise teamwork, make more happen

A software solution that provides you with a collaborative hub will support your project planning and management process, and help you deliver successful project outcomes. When your team can communicate and collaborate with ease, regardless of location or device, you'll do away with the inefficiencies of email chains and side conversations.
Microsoft Teams, included as part of Microsoft 365, integrates meetings, messaging and calling services into a secure hub. Microsoft Teams features help you to assign and track project tasks; manage projects and the people working on them; and make it easy to stick to deadlines by integrating Outlook calendars. The solution provides your team with:
  • The power and ease of use of familiar Microsoft apps
  • Simplified sharing, editing, and co-authoring of files (including Excel, Word and PowerPoint) from the Microsoft Teams platform
  • Whiteboarding capability for brainstorming
  • Easy integration into Teams of additional Microsoft features and functions — such as Planner, that lets you create plans, add tasks to plans, set and update task progress and much more, directly from Teams
  • The ability to record, store, and transcribe calls and voice mails for easy sharing and replay

You'll be able to keep all your project resources — including chats, documents, voice mails and files created before, during and after meetings — in one place, and make them available to everyone on the team. Microsoft Teams  protects your project information with data encryption at rest and in transit.

Your benefits at a glance

Improve collaboration
Host scheduled and ad-hoc meetings and white-boarding sessions, and enable collaborative authoring and editing from the Microsoft Teams platform.

Keep everyone informed

Use Teams and Channels to manage projects and the people working on them.

Stick to deadlines

Microsoft Teams allows you to share an Outlook group calendar so that everyone can see their personal and the group calendar in one place.

Easy access to project resources

With everything accessible via the Microsoft Teams platform, no-one wastes time searching repositories for the documents they need to move the project forward.

Customise Microsoft Teams
to meet your own needs. Easily integrate other Microsoft and third-party apps  to help you work more efficiently and effectively.

1. What is project management?

Project management involves planning, managing and leading the work of a team to create value and achieve the project goals by a specified deadline and within an agreed budget. The completed project should satisfy the objectives of the internal or external client. Each project is unique and differs from routine operations — an organisation's day-to-day activities — because a project is concluded once the goal is achieved. There are a number of recognised project management methodologies, including WBS, Gantt, Agile methods and Earned Value.


2. Why is project management important?

Factors like globalisation and technological advances mean that work is increasingly organised around projects, with teams being assembled according to the skills needed for specific tasks. A project manager will use a variety of specialised skills and knowledge (including leadership, influence, negotiation, and change and conflict management) to motivate the team to reach the project's goals.

3. Why use project management software?

Project management software and tools help project managers throughout the project lifecycle with activities including project planning, managing time and costs, allocating resources efficiently, and managing change. Project management software can also streamline communication, collaboration and information sharing — helping to build a more cohesive team that works, learns and innovates together more effectively.

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Learn how our Project Management solutions can help your business improve project management

We know that each organisation is unique, which is why every engagement starts with a conversation. We're ready to listen, so contact us today.