Delivering a successful project that meets stakeholder expectations depends on having all your ducks in a row. As the project manager, you must ensure you have the right resources on the team, and that everyone's aligned with the project scope and goals. You have to make sure team members:
But without a project management tool or software solution, you could find yourself struggling with managing all the resources and keeping the project on track. The more complex the project, the more the challenges build up if team members are:
Efficiently managing a project and completing it on time and to budget is a collaborative effort that requires constant, effective communication — which is where a project management software solution comes into its own.
You'll be able to keep all your project resources — including chats, documents, voice mails and files created before, during and after meetings — in one place, and make them available to everyone on the team. Microsoft Teams protects your project information with data encryption at rest and in transit.
Project management involves planning, managing and leading the work of a team to create value and achieve the project goals by a specified deadline and within an agreed budget. The completed project should satisfy the objectives of the internal or external client. Each project is unique and differs from routine operations — an organisation's day-to-day activities — because a project is concluded once the goal is achieved. There are a number of recognised project management methodologies, including WBS, Gantt, Agile methods and Earned Value.
Factors like globalisation and technological advances mean that work is increasingly organised around projects, with teams being assembled according to the skills needed for specific tasks. A project manager will use a variety of specialised skills and knowledge (including leadership, influence, negotiation, and change and conflict management) to motivate the team to reach the project's goals.
Project management software and tools help project managers throughout the project lifecycle with activities including project planning, managing time and costs, allocating resources efficiently, and managing change. Project management software can also streamline communication, collaboration and information sharing — helping to build a more cohesive team that works, learns and innovates together more effectively.
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