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Organisations that transform from paper-based to digital information management can expect to benefit from more efficient processes, as well as savings on paper, printing and physical document storage costs.
But whatever electronic document and data storage system your company implements, you need to be confident that your information assets are properly protected against the risk of data breaches, as well as unauthorised access by your own users.
Moving to electronic information management also brings compliance considerations. If your digital information management solution is based anywhere other than on your own premises, are you confident that the storage location ensures that personally identifiable information (PII) you hold about employees, customers and other individuals is stored in a GDPR-compliant manner?
Compliance and risk management are closely aligned, and both help a company to maintain its stability and integrity. Compliance is about meeting regulatory requirements (and so avoiding costly fines, penalties and reputational damage). It's more prescriptive than risk management — a more strategic activity that looks to forecast the impact risks may have on a company, and balance them against the potential upsides.
Meeting GDPR requirements around data subject rights (right to access, right to be forgotten, right to data portability) can be a time-consuming task if the process for locating all the relevant PII is manual.
Konica Minolta's solutions, dokoniFIND Insight and M-Files support organisations' GDPR compliance projects, policies and procedures, as well as ongoing activities to maintain compliance. Our solutions automatically identify PII across all your data stores (both structured and unstructured sources), extract it, and manage customised reports in just a few clicks. They also enable you to verify that any required actions on the retrieved data have been completed; and help you more easily meet GDPR breach notification timeframes in the event of data being compromised.
Konica Minolta's enterprise information management and search solutions, M-Files and dokoniFIND, help you gain control over your structured and unstructured data with no need to move it from its existing locations. So you can simplify the way you manage your data and information management risk. In addition, M-Files allows you to set document permissions and workflows to ensure personal data can be viewed, edited and printed by authorised individuals only.
Secure and compliant must be effective and easy
IT security not only secures data, it also secures work processes, business secrets, reputations and trust. But since the complexity is constantly increasing due to the networking of more and more business processes and areas as well as technological advancements, it is difficult for companies to assess how well they are positioned, and whether established security systems will still fully serve their purpose.
Learn more about IT and information security and download your copy of the use case below!
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